Your research administrators and researchers work too hard not to give them the necessary tools to help them be productive. IRB software programs are game-changers in allowing the team to review all forms being submitted and ensure that they are in compliance.
In fact, using IRB software provides your staff, faculty, students, and even administrators with the assistance they need to work efficiently.
However, not all software programs are created equal. There are key features to look for to ensure effectiveness and efficiency.
#1 Focus on Protocols
Institutional review boards often focus heavily on protocols and processes. The process to create protocols can be tedious. Further, you want to keep track of all of the protocols that are in place so that everyone’s on one accord. So you may have a number of individuals assisting you with research, including students. The protocols will help you to stay on track.
The software can assist you with a variety of different focuses on protocols. Mentor IRB includes a “My Protocols Page” that allows you to have a list of protocols that are active for all of the PIs. Protocols can then be broken down based on whether they’re active, terminated, or exempt.
Additionally, you will want to have a protocol submission component within your software. This way, you can upload documents, consent forms, and anything else that is relevant to the overall IRB review process.
#2 Reviews & Reporting
Being able to review information and pull reports is also critical. You want to make sure that you’re supporting your team in a way that boosts productivity. Further, it’s important to have full visibility of a project at all times. So choosing software that provides you with a variety of different reports will ensure that you have full coverage.
For example, let’s say you have had a protocol approved. A continuing review record should be generated automatically, complete with a due date. This lets the PI know that a report needs to be submitted. It will also make it easier to either terminate a protocol or request a continuation.
Adverse event reporting should be supported within the software that you choose, too. Every protocol should have an unlimited number of adverse events that can be submitted by the PI.
Finally, it’s vital that data safety monitoring board reports can be submitted on each of the different protocols. This ensures that you stay within compliance and allows everyone to review the reports as they occur.
You can choose to automate a significant amount of the process by using IRB software to help you with approvals from the Department Chair. This allows you to get the chair to approve any and all submitted protocols.
So, rather than distributing paperwork back and forth between individuals, the software can do it for you. You see, the software will alert the Department Chair of a new submission. They’ll be able to review and approve digitally. Thus, the PI and any others will be notified when the protocol has been approved.
Choosing an IRB software program is not something you want to jump into. It can provide a significant amount of support to everyone involved. However, you want to make sure that you’re choosing research compliance products that will support you every step of the way. An online protocol management system can be just what you need to manage everything more effectively.
Learn more about how research compliance has been simplified by contacting Axiom Research Compliance today to explore IRB software to the fullest.